Residence Head: Female On-Campus Residence (Secondary Position) (contract appointment: 3 years) (Job ID: 6653)

PLEASE NOTE THAT ONLY PERMANENT STAFF OF THE UNIVERSITY OF THE FREE STATE WILL BE CONSIDERED FOR THIS POST.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

**INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED! To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation: **

• A detailed Curriculum Vitae.

• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).

• A copy of your identity document (South African ID or passport for foreign nationals).

**Duties and responsibilities: General Management **

• Report on programmes, activities and challenges arising within the Residence continuously.

• Attend and co-facilitate training programmes/ workshops either for personal development or the development of the students.

• File all relevant contracts and agreement forms, election documents.

• Facilitate the implementation of the code of conduct.

• Compile a comprehensive term and annual report on the Residence management.

• Report breakages and maintenance in collaboration with the Service Manager.

• Financial administration and management of the Residence.

• Facilitate OHS with relevant offices.

Student-related management

• Create an inspirational space within the residence community.

• Manage and control the residence, including the establishment and/or maintenance of an academic

learning culture within a diverse residence community.

• Manage the residence within the parameters of the stated vision, mission and strategic goals of the UFS

and Student Affairs Department.

• Establish the residence as a dynamic and diverse community where transformative living and learning

can occur.

• Implement value-driven management in residence and facilitate value-driven dialogues

• Guide the residence committee.

• Implement the college initiative.

• Provide guidance, direction, advice, and mentorship to students within the residence.

• Create a residence culture that is inclusive of diverse communities.

• Maintain sound working relationships with students.

• Ensure effective communication with all residents about their roles and responsibilities.

• Prioritise the interaction with parents and prospective students.

• Engage residents and parents (where necessary) on the activities and programmes of the

residents.

Development, management and supervision of student leaders

• Build and maintain good relations with residence management and ensure that the residence

committee functions well and monitors their tasks and responsibilities.

• Facilitate the residence committee elections and appointments.

• Manage and lead the training of residence student leadership, considering opportunities provided by the UFS.

• Actively participate in the yearly planning of the residence committee and ensure that the year plan

is finalised and implemented.

• Offer mentorship to leaders where required.

• Facilitate and support continuous team building and individual development.

• Attend residence committee and house meetings as part of the residence management.

• Oversee the first year's election committee.

• Oversee collaboration of Sub-committees, mentors, and other residence second-layer leadership.

• Identifying student leaders and opportunities for leadership development.

Promote the integration of residence living and learning and value-driven culture

• Ensure the welcoming of FTENs within the residence and that this meets the highest University standards.

• Facilitate the residence mentor system by ensuring that mentors are appointed and trained, guide

mentors: schedule regular feedback sessions with mentors to offer advice and guidance were

required.

• Promote the residence as an environment that enhances student success through student success and

engagement: encourage academics and invite guests to visit the residence and to share research.

• Provide support and guidance to students on issues that might arise with regard to personal, life,

and/or career and refer, if necessary, to relevant professionals

• Establish a healthy community culture within the residence, particularly regarding the celebration of

diversity and participation within the residence, regarding community interaction

• Create an atmosphere that is conducive to learning and student success

• Provide support for academic, medical, emotional, psychological, and social care to ensure each

student's personal growth, development, and stability.

• Promote a sense of community for students where they take responsibility for their well-being and

their fellow students.

• Support and refer students to the relevant academic departments, UFS and Student Affairs support

departments for necessary aid on campus.

• Act as a role model at all times.

Policy and compliance management

• Ensure the application of policies as conveyed by Student Affairs and Housing and Residence Affairs

Departments.

• Implement general UFS policy and relevant department policy and guidelines.

• Ensure that the residents have a proper disciplinary code that fits the student regulations of the

university and one that meets value-driven management standards.

• Manage disciplinary incidents in terms of residential students as well as inculcate values amongst the

students regarding the disciplinary structure of the residence.

• In collaboration with the Residence Committee, refer disciplinary incidents within the residence to the Student Disciplinary Committee of the University.

• Manage and report other incidents within the residence.

• Implement Residence Placement Policy regarding integration, room allocations, etc.

• Revise student disciplinary procedures.

• Monitor minor offenses, penalties, and the disciplinary committee for severe offenses.

• Handle appeals against penalties issued by the residence committee.

• Conduct confidential conversations with students after serious transgression.

• Participate in mediation and coaching and liaise with the HOD to resolve disciplinary matters.

• Refer level three contraventions to HOD.

Inherent requirements:

• A bachelor's degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7.

• Minimum two (2) years' experience in a university residence or Student Affairs Environment.

Recommendations:

• A postgraduate qualification on NQF Level 8 will be advantageous.

• Three (3) to five (5) years' experience will be advantageous.

• Knowledge of the student disciplinary process.

• Knowledge of residence management and policies.

• Understanding trends in Higher Education.

• Mentoring and coaching.

• Conflict resolution and mediation.