ADMINISTRATION OFFICER

Requirements

• An undergraduate qualification in Office Management and Technology/ Business Management / Administration Management at NQF Level 6 as recognised by SAQA.
• A minimum of 1 years experience in administration is required.
• Extensive knowledge of various filing systems.
• Knowledge of the Public Service Regulation.
• Knowledge of Office Administration methodologies.
• Knowledge and Understanding of Departmental Legislations and Prescripts.
• Knowledge of the Public Finance Management Act (PFMA) and National Treasury Regulations.
• Knowledge of Supply Chain Management processes.
• Willingness to travel and work extended hours.

Key Responsibilities

The successful candidate will be responsible for, amongst others, the following specific tasks:

• Implement the administrative operations of the office.
• Perform general administrative activities in support of the unit.
• Draft submissions, reports, submissions, memorandums and minutes for the unit).
• Conduct records and document management both manually and electronically.
• Provide support in completing and processing of subsistence claims.
• Keep track of all incoming work and ensure that all deadlines are met.
• Liaise with all stakeholders relevant to the office.
• Administer leave arrangements.
• Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office.
• Type correspondence as and when required.
• Oversee office equipment and organise maintenance and repairs as required.
• Provide logistical services in the functional unit.
• Ensure innovation and service delivery within the Unit.
• Ensure the implementation of effective risk and compliance management practices.
• Ensure the implementation of effective risk and compliance management practices.
• Ensure effective and efficient management of human, physical and financial resources within the Unit.
• Coach and guide staff on best practices and compliance with regulatory requirements.

Skills & Competencies

• Planning and organizing.
• Analytical thinking.
• Problem Solving.
• Financial Administration.
• Financial Administration.
• Office Administration.
• Time Management.
• Planning.
• Interpersonal.
• Verbal and Written Communication.
• Teamwork.
• Customer Focus.
• Multi-Tasking.
• MS Office (MS Word, Excel, Power Point).
• Computer literacy. Patriotic, Honesty, Integrity and Accountability