Receptionist

ROLE PURPOSE

To provide front-desk service and support to the customers & visitors MAIN OUTPUTS

• Perform front of house operational services including receiving calls, taking of messages, making calls on behalf of employees

• Provide a reception service including receiving visitors and directing them towards endorsed appointments

• Responsible for the booking service of boardrooms and parking

• Taking of minutes during official meetings, typing and circulation thereof

• Receiving and capturing of building audit sheets data and filing thereof

• Ordering, processing & delivering of required stationary for all employees

• Receiving and sorting of post, and contacting recipient employees for collection

• Regular communication with employees via email regarding office management issues

• Provide and perform administrative functions/support to various business sections

• Assist with administration for project works and special tasks

QUALIFICATIONS AND SKILLS The Applicant must meet the following requirements:

• Certificate in Receptionist/Administration/Secretarial

• Matric (Senior Certificate)

• Valid SA Drivers License

• 6 months relevant experience in switchboard operation and/or secretarial capacity

• Administration/Reception/Switchboard training ideally in a customer orientated environment

• MS Word, MS Excel & MS Outlook

FUNDAMENTAL COMPETENCIES

• Result Oriented

• Attentive To Detail

• Stress Tolerant

• Good Written Communication

• Customer/Client Focused

• Ability To Dealing With Ambiguity

• Interactive Reasoning

• Planning & Scheduling

• Teamwork & Partnering

• Relationship Building

• Good Listening Skills

• Excellent Oral Communication